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When was the last time you checked that emergency contact details are still current and nothing has changed?
It is best practice to do regular audits to check that contact’s phone numbers, addresses and authorisations are all still current and correct. Most third party software’s have reports that you can print to give to the account holders and confirm details are still up to date.
Keep an eye out for further information to come…
Step 1: THE FAMILY MAKES A CCS CLAIM
Families need to lodge a CCS claim with Services Australia. It is recommended they do this before their child commences care at your service.
Step 2: THE PROVIDER AND THE FAMILY AGREE ON CARE ARRANGEMENTS
There are 4 types of care arrangements:
Services need to keep a record of the agreed arrangement.
Step 3: THE PROVIDER SUBMITS AN ENROLMENT NOTICE
Once a care arrangement has been agreed upon, you must submit an enrolment notice in your third party software. You must do this within 7 days after the end of the week of when the agreement was made.
Step 4: THE FAMILY CONFIRMS THE ENROLMENT
Once the enrolment has been submitted, families will be prompted to confirm their enrolment via their MyGov account. Only once this has been done will any CCS entitlements show on the account.
Services can create CCS enrolments for new children prior their first day of attendance.
Using your third party software or PEP system you can create a new CCS enrolment, keeping in mind that it MUST start on a Monday for CCS to apply successfully to all attendances.
Families at times may get confused why their CCS enrolment starts ahead of their bookings, however services can explain that the CCS enrolment is submitted prior to their Child’s first day so that CCS entitlements are active on their account and applying correctly to their bookings which allows them to only have to pay the gap fee.
Also making note that the CCS enrolment start date is not their booking start date.
As we begin the new 2025 year, it is a good opportunity to end all CCS enrolments for children that left the service in 2024.
Doing so will ensure their attendances are finalised with CCS and any outstanding debts can be processed.
An assessment of the combined hours of work, training, study, recognised voluntary work or other recognised activity undertaken by a family.
The activity test is used to determine the number of hours of subsidised care to which a family will be entitled.
STAYING HEALTHY GUIDELINES
Has your service downloaded the new 6th edition of: Staying Healthy: Preventing infectious diseases in early childhood education and care services guide?
This is a great best practice resource that provides simple and effective ways to help limit the spread of infectious diseases. It also aligns with the National Quality Framework, where all quality areas have been considered in this new updated edition.
You can download a copy of the Guidelines here: Staying Healthy Guidelines
Please note that the information provided is current at the time and date of release.
